Translation. Region: Russian Federal
Source: Moscow Government – Government of Moscow –
The “Fast Treasury Payments” service has been launched in Moscow in the public procurement system. This is one of the important stages in the development of a technological platform for managing public finances, reported Elena Zyabbarova, Minister of the Moscow Government, head of the capital’s Department of Finance. The purpose of the service is to robotize operations in settlements under government contracts within the framework of treasury services.
The Fast Treasury Payments project was implemented as a result of combining in a single circuit data from a single automated information system for trades, a supplier portal, an automated information system for managing the budget process, a single accounting system, and a single information system in the sphere of public procurement. This made it possible to synchronize the processing of data on government contracts from the moment they are concluded until payment and to make payments automatically.
“The service has improved the quality of services for clients – contractors and suppliers – recipients of budget funds. It has made it possible to automate and speed up the execution of routine operations by employees of financial services of capital organizations and the city treasury on the formation of payment documents, their verification and approval of payment of monetary obligations of city executive authorities and institutions subordinate to them,” Elena Zyabbarova emphasized.
Every year, Moscow treasurers process over 1.7 million payment orders for concluded contracts. Their validity is checked and payment is authorized manually and can take up to one day. On average, over 44 thousand documents are returned to suppliers and contractors for revision due to improper preparation. And the labor costs associated with the execution of payment orders reach almost 200 thousand man-hours per year.
In the “Fast Treasury Payments” service, data is generated immediately upon signing a contract. During execution, the system automatically checks the compliance of its terms with electronic acts on acceptance of goods, works and services. Based on this data, the service independently creates a draft payment order. It is signed by the customer, and the documents are transferred to the Moscow City Treasury, where automatic verification and authorization of payment occurs. At the same time, data on the settlements made and information on the execution of the contract are received in the unified procurement information system.
Elena Zyabbarova added that the service had been operating in test mode for over six months. The quality check was successful, and today everything is ready for its implementation in the system of execution of state contracts. The test results showed that “Fast Treasury Payments” allow to significantly increase the efficiency of settlements due to the robotization of standard operations and reduction of the number of errors. The number of payment documents returned by the treasury for revision has noticeably decreased. The labor costs of contractors and suppliers – recipients of budget funds associated with their preparation have decreased by 75 percent. The average time of automatic verification of payment details, contract parameters and payment approval was about seven seconds. The emergence of the service will allow to conduct all operations on state contracts concluded by executive authorities and institutions under the 44th federal law and financed from the Moscow budget, in automatic mode.
The use of the project has shown that the tools underlying the service can be scaled. The Moscow Department of Finance plans to implement it in the processes of providing subsidies and grants to state and non-state organizations.
The project is an important stage in the development of the city procurement system, which involves a complete transition to digital contracts and automation of all stages of their execution. The functionality of “Fast Treasury Payments” is being implemented by the Moscow Department of Finance together with Department of Information Technology capitals and Main Control Directorate cities.
Information on the development of budget management technologies in Moscow can be found in telegram channel Department of Finance of Moscow and on the portal “Open Budget of the City of Moscow”.
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